Will Shredding Documents Reduce Our Company's Liability?
Once companies grow to any size at all, corporate liability is going to become a concern
. The more you grow, the more legal concerns come to factor in to almost every business decision that is made. Making a constant effort to avoid any kind of corporate liability at every turn is an important part of how the best businesses in any field manage to stay at the top of their field. A business that works out of Philadelphia may well be advised by their records management Philadelphia company to initiate a document destruction procedure as a means of avoiding corporate liability.Privacy of individuals is an area of the law which is seen as more and more important, especially as identify theft is a crime that continues to rise. If a company is in possession of information which belongs to a person, then they are going to be responsible for protecting that information. If they failed to do so, liability could certainly become an issue. This is just one of many reasons why shredding is an important part of a solid liability protection strategy.
First, companies have to worry about the information which belongs to their employees, which is something that is perhaps overlooked in many cases. Most firms that are hiring someone these days will complete a credit and/or a criminal records check on a prospective employee before offering them a job. When that is done, they will have obtained confidential information about that person (with their permission). However, that information is not to be released, and so it must be destroyed in order to ensure with no doubts that it could not be exposed to unauthorized viewing.
Clients and customers of companies also have to provide various pieces of information to them in order to conduct business. This could include all kinds of contact information, as well as banking and payment details. All of this information must also be protected, and destroyed on a regular basis.
In order to ensure that liability is actually being reduced, it is important that all the shredding is handled in the appropriate way. This should start with the use of an onsite shredding company that will come and destroy the documents, as well as disposing of the shredded paper in a secure fashion. That company should be signatory to an NDA so that they can't disclose anything which they might glean from the paper that they are working with.
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