Why Every Business Needs A Fax To Email Service
For most businessmen at present that deal with receiving fax as a component of their business
, the use of the traditional fax machine is simply inconvenient. When receiving fax, the received document has to be compiled and stored with similar documents. These documents should also be scanned and stored in one of the company's hard drives for easy access. This process wastes time, money, and office space. Thanks to fax to email services, this process can now be centralized and simplified to allow a more convenient solution.Fax to email services work like tradition emails. Faxes sent to the client are instantly converted into digital format and forwarded directly to the client's email. The most common format is PDF, or most commonly known as the eBook format. However, the TIF format can also be used. This format is a digital image. Both formats can be opened using basic software.
Due to the nature of this service, it is commonly understood to be a virtual fax machine, which is in fact, partly true. Fax to email services assign each client with a unique and dedicated personal fax number. Every fax that is sent to this number is automatically and immediately sent to the email address of the client.
There are many advantages when using this service.
Firstly, the service saves time for the business because it combines several processes into one. The received fax does not anymore have to be manually scanned then saved for back up purposes. The received document also no longer has to be compiled with other documents of the same or similar subjects. No longer will the client waste time digging through file cabinets and through compiled folders to find the faxed document he needs to see. The digital storage of the fax machine also allows the client to easily send them to whoever he wants.
Secondly, the service saves on operating expenses. With the elimination of the need for a standalone fax machine, the business saves a few dollars of electrical expenses. Ink is also no longer needed as the fax is received digitally and viewed in its digital format. Furthermore, the business does not have to waste paper and therefore saves on additional expenses.
The third advantage of this service is its portable nature. If the businessman is constantly on the move or making business related travels, bringing a fax machine is definitely inconvenient. With the internet based fax to email service, the businessman can easily view his faxes on his laptop or even any computer that has internet access.
The fourth advantage of this service is the security and privacy it gives to the client. With the service, only the client will be able to see his fax. Furthermore, he can also send it to selected people without having to worry about the document falling into the wrong hands.
A fax to email service is the best alternative to using physical fax machines. They not only have the same functions as the traditional fax machines, they also add several advantages of their own to allow the client with more than just a fax service.
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