The Business Owners Dilemna: To Buy Or Lease A Copier
For any business owner who has blazed this same trail from being a mom & pop shop
and into a real business, we graduate from printers to a copy machine, and then to a multifunction copier that was leased and not purchased.All of us go looking with excitement for an office in a commercial building to actually be a full-fledged business once weve outgrown the home-grown business. Then comes all the additional expenses we didnt see coming. Networking, furniture, the cost of commerical phones and phone line costs rather than residential, etc. One of the biggest unplanned expenses is the need for a copy machine, or at least that is where it starts. We dont need a copier, well just use the printers weve had for the past few years many people think. What we havent learned yet is that printer costs are more expensive than copier costs. A copier can make copies for pennies, but a printer costs six to twenty (.06 to .20) cents per page. Once we start creating marketing pieces, printing invoices, accounting, inventory, etc, we find ourselves wishing we had bought stock in the printer cartridge industry. Then we wake up and realize we needed a copier. After a year or three, we next learn we shouldnt have bought that small copier, because now we need a huge one, and one that staples, collates, faxes, scans, acts like a printer and 25 other bells and whistles. So we do our homework and learn all about a multifunction copier. We see it is the exact answer for all our business needs. In fact, we can let go of all the printers and those expensive cartridges. We think weve found business nirvana with this new tool that does everything, until we see the price tag. Then our heart skips a beat and we realize the price of this machine that we cant live without, costs as much captial as we have in the bank, and payroll is next week. Finally we learn we can keep all our precious capital for our business, and still have our new business toy, a fully multifunction copier, simply by leasing it.
After using our new toy for just 2 months, we found out we can sell a garage sale:
Printers
Printer cartridges
Fax machines
Fax machine toner cartridges
Copy machine
Copy machine cartridges
Then we dont even need an accountant to realize how much money we were spending on all those machines, buying new ones every few years, stocking up on all the cartridges, keeping it all organized, hoping nothing breaks so we dont have to make another capital investment. We realize weve started saving ourselves a ton of money, and we have one machine, networked so the whole office can use it, and it is 5-8 machines all rolled up into one. This new genius black box (or white) prints in black and white and 50-100 pages a minute. It prints in color, it scans, faxes, staples, collates and more. Our lease comes with a service contract and a service tech shows up once a month or so (depending on our copier lease), and they maintain it and it never breaks down. If it does, one phone call and they hop on over to fix it; no fear, no loss of more capital, no running down to kinkos to send a fax, nothing; all our business printing functions are handled. We wish wed have known about this gem of a mahcine a long time ago. We realized once our business grew out of our home-office or garage, we should have leased this great invention. We reminise about all the money spent on all those machines cartridges, toners, supplies, shaking our head at how stupid we were. We werent stupid, we just didnt know.
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