Save Time And Money By Using A Party Planning Checklist
Are you thinking of planning a party? One great party planning tip is to use a party planning checklist
. When planning a large party or a complex party, a checklist comes in handy for keep track of all of those details. Missing a deadline can cost money or you might loose an opportunity to book your favorite restaurant or caterer you were hoping to use for your party.
So what should go on a party planning checklist? A quick answer is anything and everything which requires making a decision before you can proceed to the next step.
The following items are the things that should be considered in your checklist.
1. Theme or Purpose: It may seem very simple, but the first thing to think about is why are you having a party. Is it a special once a year occasion or a Saturday brunch with close friends? Once you decide why you are hosting a party, then you can select the theme. The theme will guide you on decorations, menu and entertainment.
2. Guests: The number of guests will help you determine how much food to prepare and also let you know if you need to rent party supply items such as chairs or tables.
3. Invitations: Next send out invitations, either via email, snail mail or telephone, depending on the formality of the party. Make sure to include date, time, address and any special notes, such as "bring a dish to share", "Roaring 20's Costume Party", or "Surprise Party!" Make sure to include a RSVP date and contact information.
4. Menu: It is best to create your menu based on around the party theme. Since food is a highlight of any gathering, be creative. One stress saving tip is to prepare dishes and in advance if possible. Always prepare more food than you think you might need, just in case you have any surprise guests attending.
5. Contracts, Deposits and Reservations: These are the biggies. Once you have a party theme, guest list, menu and invitations are sent, make sure you are carefully tracking your deadlines for payments, guest counts or any other contractual details required by the vendors you have hired for your party.
If you have to be at your home on Thursday afternoon at 2:30 to sign for the party rental items, make sure you are there or you have a trusted, reliable friend to handle the task for you. If the final count is due no later than 3 days in advance, make a note and follow through. Missed deadlines can be expense and worse, may result in a contract or reservation being canceled. So remember, write it down and follow through. See how valuable your party planning checklist can be?
So next time you begin to plan a party, take out a piece of paper or fire up the laptop and make a quick checklist of what needs to be done. You will find preparing for the party is much easier and even perhaps even a bit more fun than you expected.
One final tip: keep your old party planning checklist around as reference for planning your next party. It will help you remember that great company you ordered the cake from or not to use the DJ that flirted with all your friends instead of playing music at your last party. Trust us, that party planning list comes in very handy!
by: Rachel Davis
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