subject: Put Your Vat Records In Business Storage To Keep Them Safe [print this page] Businesses are generally required to keep certain information such as VAT records for six years, however many businesses choose to keep everything for as long as they possibly can to avoid the risk of being fined by HM Revenue and Customs. Those businesses who are yet to implement a paperless system often find this is a space hungry activity.
Instead of cluttering up the office with boxes of old accounts, many companies are looking to business storage to house their vital information. Aside from accounts and VAT records, you can also put shop displays, furniture or even Christmas trees into business storage.
The items you choose to place into business storage are obviously valuable, otherwise they would have been thrown out. This means that you should be extra careful with where you decide to leave these items. The best business storage companies will log every time when it arrives, and record when it leaves. This means that you'll always know where your items are and you will have proof of what you have put in storage for future reference.
If your business has made the move to become a paperless office, you'll need to dispose of sensitive information safely. It is unacceptable to throw certain information in the bin, as it can seriously expose you to corporate fraud. Instead, information should be shredded. If you send the information off to be shredded somewhere, then it isn't lying in your bins waiting to be pieced together by criminals. Then you can look into online back-up to secure these files, keeping them safe if you should ever need to access them again.
Sometimes, when you're moving office, you need somewhere to temporarily stash items such as furniture or other large items. Placing them in deep storage will keep them safe, and you just need to give 48 hours' notice and your items can be retrieved again.
by: robinsj
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