subject: Imanage Document Management System- A Primery Requirement of Any Business [print this page] There is no company in existence that can run without electronic documents, whether they are documents to run the business, internal or external operations, or references to clients, client information, emails, and a lot more.
However, are these documents being managed appropriately when it comes to information access and security, hierarchical accessibility, security from data loss, or effective records management?
There is a huge need today for an effective Document Management System in all organizations to effectively manage their documents and email.
Smart Solutions is a premier reseller and business solutions partner for:
Autonomy iManage WorkSite as well as the full iManage suite
DocsCorp Suite (pdfDocs, compareDocs)
Litera Suite (ChangePro)
Net Documents
Payne Metadata Assistant
among many other products and solutions.
Document Management System is of great importance to organizations due to the following needs, based on each organization's requirement:
Metadata management, tagging and removal
Close Integration with office productivity software
Capture of paper based documents in electronic form
Indexing of full document content and making it searchable
Managing Storage
Retrieval of Documents
Distribution across offices and countries
Managing Security of documents
Collaboration between people in organization on documents
Versioning of documents
Searching and sorting documents by title, keywords, meta-data etc.
Our Document Management SystemsAutonomy iManage and Net Documentseffectively utilize metadata to manage the document and their access. They also index the document metadata and contents for faster, easier searching.
Application integration, as the name suggests, works to integrate document management software with a user interface that is friendly for the people as they do their day to day work. Our document management systems efficiently integrate into Office suites and email clients. The way these documents are captured is also simplified and user-friendly.
Like any other repository, once stored, all documents require the ability to be searched and searched effectively. Our unique search engines are built with real time indexing capabilities that provide powerful searching options for the benefit of the user. This has proven to be of great help in terms of retrieval, security, user specific distribution, collaboration, knowledge re-use, etc.
There are many document management systems in existence, but the challenge is to make them user-friendly enough that people can use them intuitively. There are very few really good and usable document management systems and we represent the best ones in the marketplace today.
Our document management systemsAutonomy iManage and Net Documentsalong with DocsCorp pdfDocs, Payne MDA and other add-ins are one of the best systems that integrate into the Microsoft Office suite, including e-mail client interfaces. It makes it easy for the user to capture, retrieve, store and search the documents.
Imanage Document Management System- A Primery Requirement of Any Business
By: Peter Disuja
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