subject: 5 Helpful Tips For Buying A Business Telephone System For Your Office [print this page] Know the features you will need, evaluate the size range of the telephone system, canvass for a phone system dealer, calculate the cost that is needed, and make the final choice of a phone system company are the helpful tips that you should remember when buying a business telephone system.
In every business, a telephone is the most convenient and common way for contacting people. A telephone system is a vital piece of office equipment that will improve the facilitation of the communication system. Improving these aspects will contribute to the growth of your business as well. Before buying a telephone system, it is important to be guided by the following:
Know the features you will need
Understand your business and know the functions that it needs to maximize its growth. Most telephone system dealers will introduce you to all the added features. It is important to know what you only need to have for your business. This will save you money and increase your business value. The most basic features offered in a business telephone system are the auto attendant, conferencing features, automated directory, voice mail, call hold, call forwarding, speed dial, redial, paging, music on hold, and back power. There are also advanced features that are offered and may be useful in your business. Advanced features include remote connection, find me/follow me options, and computer telephone integration. These added features will impress the customers. They can also provide them the convenience of doing business transactions with you.
Evaluate the size range of the telephone system
You will also need to evaluate the range of your telephone system. This will determine the cost of a business class telephone system. This includes pointing out the locations for the phone extensions. You can place an extension to the receptionist, per office area, fax machine, conference room, warehouse, and the public spaces such as the waiting room. Also take note of the number of lines that you will use depending on the size of your business scope. A higher number of trunk lines will minimize busy connections and increase customer calls.
Canvass for a phone system dealer
Canvassing for a reliable and practical phone system dealer is easy. You can always check your local directory's yellow pages to locate the nearest telephone system provider near you. Trade shows are always an informative place to find credible phone system dealers. You will also have the capacity to demo the telephone system. Asking people around for referrals is also another way of gathering a first hand quality assessment of a certain telephone system.
Calculate the cost that is needed
Calculate the total cost that you will need to buy a telephone system. Components include the base unit, handsets, wiring, installation, and finally, launching the initial configuration. Prepare the budget based on the scope of your telephone system.
Make the final choice for a phone system company
Phone dealers are aggressive in making sales. You are the customer, and the decision lies with you. It is practical to have your requirements bid from several telephone system companies to be able to have the best deal. Also, require a proposal that discusses all the necessary details that you will need before closing a deal. Before making your final choice of phone system companies, consider all the affecting factors that you have gathered from the initial negotiations. Choose the one that you think is best, practical and comfortable.
Your final choice for a business telephone system will contribute to whatever your company and customers will experience during business transactions. Buy a business telephone system which has a quality that values the money.
by: Jacob Schiffer
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