subject: Does My Business Need Invoice Scanning? [print this page] As your organisation grows, there may come a time when you begin your current systems and how well your processes deal with the day to day running of your business. Invoices have always been a highly visible element in any business, but they can create a great deal of work. In this article, we will look at some of the benefits you might gain from invoice scanning.
Success in the modern work place often means that a firm has to be thinking of new ways to cut corners, to cut costs, whilst still delivering the very best value to their customers. For companies that have grown past a certain level of revenue, or who find themselves dealing with a huge level of paperwork, invoice scanning can offer a very attractive solution. Dealing with invoices can be a very time consuming, and therefore expensive business. Invoice scanning services, offered by specialist companies around the UK can give a business the opportunity to go paperless.
There are a number of firms that provide invoice scanning, digital mailroom and invoice data capture software services, together with accounts payable services. Companies such as this have invested so much in their technology as well as perfecting their processes, that they can often deal with these basic company issues a great deal more easily and more efficiently than a department within a client and their business. Labour intensive manual processes can be a thing of the past in many situations, simply by taking advantage of new technologies that might not be cost effective as an option for many businesses.
There are 4 basic steps to invoice scanning services.
1.A company can act as a virtual mailroom for invoices, being able to digitise them as they arrive. These firms can usually output invoices to systems that include Readsoft, SAP and Oracle to name but a few.
2.Software such as Readsoft can capture key information on an invoice, such as invoice number, purchase order number, amounts, supplier reference, and much else besides.
3.Some scanning firms can provide high quality, industry leading equipment to firms so they can carry out invoice scanning for themselves.
4.These firms can also often provide accounts payable workflow software, so the entire accounts payable process can be entirely automated.
The ultimate aim of these software and scanning products and services is of course to reduce costs dramatically. In a world where a huge amount of competition comes from India and China, cutting costs such as these is increasingly important.
by: Anna Stenning
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