subject: Document Management: Clarifying Chaos And Reducing Clutter. [print this page] Document management is a broad term that is used to refer to any of several kinds of cataloging processes. At its most primal level, document management can even refer to simply shoving your important documents into a desk drawer. But the most controlled levels of document management includes protecting an important document throughout its whole life.
You will find that it does not matter if you are reading an article about document management out of a magazine, book, or off the internet. Most of these articles all agree as to both the definition of document management as well as how it is practiced within modern-day businesses. What document management strives to do is make it easy for any business to create, store, and update all of their critical business documents. An organized document management system guarantees that classified documents remain private and that any document will be easy to find if needed.
Way back before laptops and personal computers had powerful operating capabilities, only wealthy companies could afford the hardware that was required to have a document management system. It has just been in the last few decades that computers became sophisticated and affordable enough that even relatively small businesses could be able to afford an excellent document management system.
However, not every document management system has the capability to do every aspect of document management. Some products are broader in scope than others are. One document management service, for instance, specializes in the secure disposal of outdated paperwork. Organization and accuracy are the goals of all of these document management providers, no matter what each company's individual specialty is in.
A few of the companies that provide document management services are listed below, as well as a basic sketch of the areas that they specialize in.
Each of the their websites will supply information in much greater detail.
Imanage Document Management specializes in working with other global companies who operate at various places across the globe.
Astron Document Management is a company that has a broad range of services available to businesses. These include e-commerce, business transcriptions, customer service, finance and accounting, insurance claims, correspondence and mail processing, online transactions.
Invu Document Management's services are so broad that they can help an office become nearly paperless.
It does this by integrating all of a business's documents into a new or existing searchable filing system. And the system can be accessed and updated from anywhere in the world.
Cintas Document Management's specialty is the long term storing of documents, as well as document imaging and shredding.
Alfresco Document Management's program can actually be customized and changed so that it can help with a business's specific needs.
This program easily integrates with already installed Microsoft programs, so it is easy to put into operations and does not upset the normal functioning of the business.
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