subject: Online Fax vs Virtual PBX - Which One Should You Use? [print this page] Online Fax vs Virtual PBX - Which One Should You Use?
Copyright (c) 2011 Titus HoskinsAnyone starting a business will know having a quick convenient way to send and receive all your faxes is a must have expense. Many will consider a conventional fax machine with a dedicated fax phone line, however, going with a traditional fax system may not be the smartest business move on your part. Mainly because there are several more modern options which you should consider if you want to save some time and money.Over the last few decades, the modern workplace has seen many changes and innovations. Perhaps, dominating all of these changes, has to be the emergence of computers and the Internet. These days, running a modern business without utilizing both of these advancements would be fool-hardy. That's where the subject of this article enters the discussion.First, you probably have already heard of online fax, which uses your computer and your web connection to send and receive all your faxes via your email system. This connects all your messages with your computer network and the Internet. This union means your faxes are available anywhere, anytime - as long as you're connected to the web. Actually, this new way of faxing, is a simple form of cloud computing where your faxing services are outsourced to a third party provider or server. You get an online account where you can log on to check your messages and you can also send your faxes from here. Remember, this is an email based faxing system so you can use your current email program. Many providers also have a desktop application which you can download to send/receive your faxes directly on your desktop.Signing up for an online fax service is really simple as most providers offer a free 30 Day Trial where you can check out their services before you buy. Most providers charge around $8 to $10 a month and each one has a slightly different number of faxes you can send/receive for this amount, so it does pay to shop around before you make your final decision. Remember, this new way of faxing is cheaper, more secure, more convenient and much easier to use than a traditional fax machine. For these reasons, many business owners are switching over to this more convenient way to send and receive their messages. However, many of these same owners go with a complete virtual PBX service where online fax is just one component. With a virtual PBX program you can get all your services such as phone, faxing, message forwarding, voice mail, even a virtual receptionist for one low monthly price. This can be an excellent option if you run a home office, where both funds and space might be limited. If your business is mainly run through the Internet, then it only stands to reason, that you would use a web based system and connect them all together.However, which one should you use: online fax or a virtual PBX system? The only way to answer this question is to consider your communication needs; do you actually need a fully loaded PBX or will a simple fax service meet all your needs? It would largely depend upon your company's requirements and what you actually need to run your business.Regardless of which system you use, you will have a modern way of sending/receiving your faxes. One that is completely integrated into your computers and the Internet. Many believe, for a modern progressive company, going with either an online fax service or a virtual PBX program is the only way to proceed.
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