subject: How to manage projects and backup your file cabinets online [print this page] How to manage projects and backup your file cabinets online
Filocity.com
How to reduce document storage costs
Document archiving is an expense most businesses can do without. You pay rent so boxes can have a cool dry place to slowly rot. Thousands of dollars of rent monthly in case you need a receipt, or are audited or involved in a lawsuit! Even worse, if you are audited or are required to produce a document, you spend more money and time digging through boxes and folders to try and find what you are looking for. How much will it cost if what you are looking for isn't there?
Filocity's document management system not only securely stores all of your documents, emails and attachments, but also easily integrates them. With a few clicks, thousands of documents and files are uploaded in no time, with no effort. The system enables you to save from your desktop, MS Office and Outlook. The benefits of Filocity document management are just beginning! The system organizes and retrieves documents by customized data filters and provides a online access from anywhere at any time.
Customized tags or metadata that you define describes any document that you require it for., For instance Metadata may include the date the document was stored and the identity of the user storing it. The data archiving engine uses this metadata to pull and compile documents from across unlimited files, folders and cabinets. Why is this important? Well, for one most audits require a sampling through customers, vendors, and years. Imagine just opening your browser and typing in your search criteria and within seconds your documents are compiled into one workspace. Then accept or refine your selections and create a single, bookmarked file in pdf format, ready to print, download or share. Audit trails and document discovery compiled in minutes. The savings in time and money is easy to calculate.
Document security is fundamental to any business and is a key component of Filocity's data management system. Conformity requirements for certain documents can be rather intricate depending on the category of documents: in the United States, the Health Insurance Portability and Accountability Act (HIPAA) requires that medical papers meet firm security standards. Filocity.com has a rights management module that empowers an administrator to grant access to documents of specific types to specific people or groups of people. Filocity goes a step further. Owners set document filing rules to guide employees in local or distant locations, with years of experience or hired only yesterday to accurately file the same way from the minute they access Filocity.
Filocity.com
Safe Effortless organization, Instant retrieval.
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