subject: Autonomy Imanage - A Technology To Search Your Document Easily [print this page] Three-fourths of executives say that information is their organizations most important asset. Ensuring that this information is readily available to the employees who need it is one of the major challenges for todays executives.
Autonomy iManage enterprise-quality digital document management system is uniquely positioned to help you solve the problem of helping employees quickly search through thousands of documents in order to pinpoint the information they need. Many employees use search tools that are nearly identical to commercial search engines designed for use with the Internet. Although these search engines are efficient at helping consumers find information like Web pages of retailers selling a certain product, they are not geared toward the specialized searches necessary in many business environments. Most commercial search engines only support basic keyword searches. The user types in a word or phrase, and the engine returns a group of matching documents. Typically, the engine ranks results according to its own logic; depending on the users needs, this ranking system may or may not be helpful. Often, users must spend a significant amount of time sifting through the results in order to find the information theyre looking for. Our document management system iManage, makes it easy to find what you want when you want it. Retrieval of relevant documents should be fast, easy and efficient, with multiple methods of indexing (categorizing)information. Indexing allows users to quickly sort large volumes of data to find the right document. Whatever the combination of indexing methodologies, search methods need to be easily used and understood by the people who retrieve the documents, as well as those who file them.
Listed below are few primary ways of indexing files in our document management system:
Full-text indexing, or indexing every word in a document.
Template fields, or indexing through keyword categories of documents.
Folder/file structure, or indexing by associated document groups.
Retrieval is where the quality of the indexing system is most evident. Some document management systems let users search only by indexed keywords, which requires a person to know how the document was categorized and what template fields were assigned to it. A powerful indexing system will make it possible
for users to find any document based on what they know, even if that amounts to no more than a word or phrase within the document. The more a document management system adapts to an organizations existing procedures, the less upheaval and training are involved for users of the system and the greater the likelihood the system will be used on a regular basis. pdfDocs is also a kind of software helpful for PDF document management.
by: Peter Pal Disuja
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