subject: Why Online Faxing Is Best For A Home-based Business [print this page] There are many reasons that people choose to run their business from home. Sometimes it is because they have responsibilities at home, such as looking after young children. Sometimes the home-based business is a part-time occupation that people do for extra income. Often though, it is because it is a small start-up business and entrepreneurs need to keep costs as low as possible. Online faxing is one of those tools that helps maintain a professional image while keeping costs to a minimum. It is the ideal faxing solution for a home-based business.
Keeping Things Simple and Efficient
Your home-based business is probably run from your study, spare room or garage. Usually, there is a limited amount of space available which is why you want to have a little equipment as possible cluttering up the area. Instead of having a separate fax machine, you can use your existing computer to send and receive faxes using online faxing. This immediately saves you the space and expense of an additional machine. You also will not need an additional dedicated fax telephone line. This will save you the expense of the rental plus all the calls you would usually make in order to send faxes. That is one less utility bill to worry about.
Managing Expenses More Effectively
A traditional fax machine carries with it many hidden expenses that all add up over time. There is the telephone bill which is probably the most expensive cost. Then there is also the maintenance or rental contract on the fax machine. A traditional fax requires you to print a fax each time it is sent or received so your office stationary bill for ink cartridges and paper increases. When you shift to online faxing, you can eliminate all these expenses. For a small home-based business, this can make quite a substantial difference to your bottom line. With online faxing, you have only your monthly subscription fee to consider. The faxes are sent and received via a fax server which uses your existing internet connection so there are no additional phone lines or expenses to try keep tabs on. You dont need to print documents before faxing them either. This will help you to save on your office consumables.
Allowing More Flexibility and Mobility
Many home-based business owners operate off a laptop or notebook computer. This provides you with the flexibility of being able to transport your office wherever you are. If you use online faxing, that utility is integrated into your computer. This means that you can send and receive faxes from wherever you are. This can be a very valuable tool that you can use to help you grow your business. If you are seeing a customer, you can send them information immediately from your computer rather than having to wait until you get back to your office. If you are traveling for business and away at a conference or seminar then you can still send and receive faxes as long as you have your computer with you and have access to an internet connection.
Helping Improve Your Customer Experience
Online faxing is simply a faster and more efficient way to send and receive faxes. This efficiency helps you to improve your customer experience. Because you do not need to first print up a document before you can fax it, you can get information out to customers faster. You could even be talking to them on the phone and at the same time pulling up the document on your computer and sending it off to them via online faxing. This type of efficiency means a lot to customers. When you can take care of customers in this manner and offer top-quality service then they are more likely to remain loyal customers. You can also let customers know that their information remains more secure. Because you do not need to print up a document when you receive it as a fax, you can keep all the information stored on your computer. This means that there is no risk of pages getting lost or filed away in the wrong place. You can always make a backup of the data on your computer to ensure that your information remains secure. In this way, you can better manage your client files. This helps you to offer your clients a more efficient level of service.
by: Chris Haycox
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