subject: Online Payroll Services-are They Secure? [print this page] Payroll is often the bane of any business owner, whether they have ten employees or a hundred. It can be time consuming and cost the company money if there are any mistakes, and the time it takes for an employee to process payroll does not actively contribute to company profits. One alternative that many businesses consider is an online payroll service through an outsourced payroll company.
Using online payroll services involves employing a team of outside experts to handle all aspect of payroll electronically. This offers convenience, a reduced rate of human error and will increase productivity, as there is no longer a need for a person to spend time on it every pay period. While there are many things to consider when deciding whether to use an online payroll service, one of the most important is how secure the service is.
As with any business transaction done online, special precaution should be taken to ensure that the website being used is secure and authentic. Legitimate online services are secure; their business depends on it, so they generally have computer security experts constantly upgrading their systems.
These services are used by many businesses and companies around the world with confidence. For a business that is still concerned with security, independent computer security experts can look at the services you are considering and provide a report on which is more secure and any weaknesses they find. When you choose a service to use, make sure to go over their terms of use and all the details of the agreement which will often spell out the security precautions they take.
Because online services are computer and software based, there is much less room for human error to cause problems down the road. These programs are developed and can be tailored to individual business needs: number of employees, overtime, vacation pay, etc. There is also customer and technical support provided for the programs that can give the customer peace of mind in the unlikely event any error occurs.
There is also a reduced risk of employee fraud and embezzlement if the payroll is done offsite and the checks printed automatically. There will also be an electronic record of all transactions to check and to use for planning and accounting purposes, and can provide a quick snapshot of the payroll for an executive to look at on a regular basis to track business operations.
by: Rob Barker
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