subject: Comparison Between Online Invoicing And Manual Billing [print this page] With the ever increasing scope of online billing there has emerged a need to make billing process much faster and convenient that could best suit the needs and requirements of your clients. However, manual billing has also existed for a long time and still exists in some businesses but with the increasing competition and the globalization of businesses has restricted its field. Now you require more specific and to the point billing service so as to save your valuable time and manage all your clients with equal efficiency. There are still many businesses which are using manual invoicing systems for their clients but it is not guaranteed that for how long they will be able to use this service for billing their clients. Here we are going to provide some points of distinctions which will help you to make a better decision of whether to go for online billing or manual billing.
EXTRA EFFORT
The manual billing consists of various paper works which includes making regular entries in them to maintain a proper record and each time you bill a client, you also have to make an entry for that whereas in online billing all these complications are removed as you can easily create hassle-free invoices which are perceptible to your clients.
TIME
Keeping regular records of all the transactions between you and your client in manual billing becomes a nuisance and consumes a lot of time as well. You have to make separate entries and maintain separate records for various types of clients. In online billing all you need to do is to just click on the buttons required for entering any data and you can send multiple and recurring invoices to your clients which saves your time.
PERCEPTION BY THE CLIENT
In manual billing it may happen that your client may not understand the format in which you have invoiced him or the procedure which you have followed to bill him, it often becomes a point of debate between you and your clients. In online billing, each and every aspect regarding the billing format along with the product details are clearly mentioned in your invoice and you are also allowed to attach a pdf which you can send to your client through mail. This enables your client to understand your invoice easily.
QUICK PAYMENTS
When you depend on the traditional method of creating invoices to your client, it may happen that your invoice may take some extra time or even days to reach till your client, but in online billing, the moment you click on the button to send your invoice, it reaches to your client and he responds accordingly by making a payment for your invoice. This facilitates generating invoice as soon as the transaction is made which also reduce the chances of piling up your work.
SECRECY MAINTAINED
The manual billing is not considered reliable for protecting some of the important information which should be shared between you and your client only. In online billing, there is a password allotted to you and your client as well and with the help of this password you both can access the billing account and share the necessary information of your invoices.
FLEXIBILITY
You cant make many changes in the manually made invoices as you have to follow a particular format which is already prescribed to them. In online billing you can easily modify the template of your invoice and make necessary changes into it according to your own preferences.
Things are meant to be changed according to the time and technology and the fortune favors only those who continuously make efforts to adjust themselves according to the conditions around them. Moreover, if you are getting something better with the advancement of time then why anyone would like to stick to the old and complicated processes. After all life also teaches us to move forward..
by: invoicera
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