subject: Improve Your Filing System to Save Time and Money [print this page] Improve Your Filing System to Save Time and Money
Whether your business is a small one-person operation or a large company, you probably have all kinds of paperwork. Often, you have so much paperwork surrounding you that you don't have a clue as to what is where, or which file is which. Even the smallest of businesses have this type of problem, and it can often be quite a task to come up with a filing system that actually works. No matter how hard we try, or how much we dream, it is hard to go paperless and we are never going to be able to get rid of all of the paper flow that just keeps coming. So why not find a way to get your office organized so that you can find anything that you want in just a few seconds?
Whether your business is a small one-person operation or a large company, you are bound to have all kinds of paperwork. Often, you have so much paperwork surrounding you that you don't have a clue as to what is where, or which file is which. Even the smallest of businesses have this type of problem, and it can often be quite a task to come up with a filing system that actually works. No matter how hard we try, or how much we dream, it is hard to go paperless and we are never going to be able to get rid of all of the paper flow that just keeps coming. So why not find a way to keep it organized so that you can find anything that you want in just a few seconds? You will be able to organize all of your paper files when you use an indexing filing system software for document management. Now this does not mean that you will be getting rid of your paperwork and just using your computer. Quite the contrary. Actually, you would be able to keep all of your paper files so that you always have the original hard copy available. You would simply index these records in the software database so you can find anything you want at a moment's notice. Some people just feel scanning is still not the solution. Often in attempts to go paperless, more copies are printed that have been stored electronically than ever would have needed to be printed had the one paper copy been kept. This can be used as your very own professional organizer and will really help when it comes to time management. It is estimated that people spend more than 150 hours each year just searching for lost files. When you use an efficient filing system software, you will be able to put these hours to much better use. So, you are probably wondering how this type of filing system can help you, and what it is all about. Well, this means that you index all of your physical paper files by inputting an item name and relating keywords for each file in the database, so you can conduct a google-like search and be able to find items whenever you need them, instead of having to sift through a stack of paper files or trying to remember that one or two-word title you input on the hanging folder tab, which can really take up a lot of time that could be used in better ways. This indexing method enables a more flexible filing system, and you don't have to worry about trying to remember where you've filed something.Some of the advantages to using an indexing filing system software include: - all original documents remain intact.
- it is impossible to corrupt the data stored
- it is secure so your information is not easily stolen or hacked
- easy to learn and use
- quicker than other filing systems
- all documents can be indexed Indexing is the lowest priced form of document management, and this is the ideal tool to help people get organized and be more productive.
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