subject: Office Supplies - Ways To Stretch Office Budgets [print this page] Office workers, plus adequate and appropriate stationery and office furniture equals productivity. Without expendable items such paper, printer ink, binders, laminators and writing tools, information cannot be collected and refined for public and inter-office use. but these can be a drain on the company's budget.
The economics of office supplies:
It is a given that an office must be installed with the basics, desks, chairs, a computer and printer, along with a telephone but without computer printer ink, paper, staples and hole punchers, things won't operate smoothly.
Compared to the bigger items such as your office furniture and communication and media gadgets, these supplies must be always in stock. Hence office expenses always include the purchase of these supplies, which takes off a big chunk from the budget if you are not prudent with your budget.
Considering the escalating costs of commodities, including supplies for the office, office managers through their procurement people prefer to buy supplies in bulk from their regular suppliers or they shop around for the best deals in town. Buying in bulk lowers the unit cost of the item. For example a 1 pound legal pad would cost 60 pence each if bought in a pack of ten, which makes economical business sense.
More money saving deals:
Local suppliers offer free delivery of bulk items saving you more money on delivery costs. If you have been buying your supplies from the same merchant, it is high time to ask for loyalty discounts or if your office requires volumes of supplies monthly, your dealer will be willing to give away corporate discounts.
What if you do not need a huge quantity of supplies? Talk to other small business owners in the area. Together make an order for your office supplies. If you are ordering 10 packs of legal pads and the others are ordering more of the same, the supplier may give a discounted price. Since there will only be one official receipt, you have to agree among yourselves who gets the original receipt and who gets photocopies for auditing purposes.
Another smart way to save on your supplies is to determine items which are frequently used. By estimating the number of book paper or legal pads used per month, calculate the number of units per item helps you organise your budget efficiently.
Recycle and reuse. It also helps to make use of used paper instead of tossing it to the waste container or feeding it to the paper shredder. Inter-office memos such as reminders and draft copies of meeting minutes can be made on the reverse side of paper which is no longer needed.
Merchants retailing in computer ink and business machines also offer discounted prices for multi-style purchasing, which is another cost effective and viable way of saving money on office supplies.
Remind your workers to use office supplies efficiently and allot each enough supply for the week. This way you can keep track of how long supplies last and identify who needs to be a little more frugal with your money!
by: Lawrence White
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